Health Sciences Office of Administration

Hiring Request Process

All position requests (including faculty, staff, and post docs) for all health sciences areas must receive an exception to proceed with recruitment.

Instructions for requesting a hiring exception

For Faculty:

• A hiring exception request form must be completed to proceed with recruitment.
  SVCOHS Faculty/Post Doc Hiring Exception Form 
   
• Leadership (RC Dean’s Office/Department Administrator) must review the form and determine whether the request is critical/essential.
   
• Leadership must submit the form through DocuSign for approvals.
   
• Approval path is as follows:
  • Department Administrator
  • RC Dean’s Office
  • SVCOHS
  • Executive Review
     

• Notification will be received via the system once fully approved. The form authorizes the ability to proceed via the standard process for recruitment.

For Staff:

• Two forms must be completed in order to initiate recruitment or to create a new staff position. They are:
   
  1. OHR DocuSign Power form: OHR Staff Exception to Hiring Request Form
     • NOTE: Leadership (RC Dean’s Office/ Department Administrator) must review the form and determine whether this request is critical/essential.
        
  2. The SVCOHS Staff Supplemental - Exception to Hiring Form
     • This form is to be attached to the University’s form
        
• Approval path is as follows:
  • Department Administrator
  • RC Dean’s Office
  • SVCOHS
  • OHR
  • Executive Review
     
• The form authorizes the ability to proceed via the standard process for recruitment.

Note:  No new positions should be entered in Pitt Worx prior to approval of this form, which must be attached.

For Postdocs:  

• A hiring exception request form must be completed to proceed with Postdoc recruitment.
  SVCOHS Faculty/Postdoc Hiring Exception Form
   
• The form is to be submitted through DocuSign for approvals and needs to establish the appropriate signing order.
   
• Approval path is as follows:
  • Department Administrator 
  • RC Dean’s Office
  • OACD
  • Executive Review
     
• Notification will be received via the system once fully approved. The form authorizes the ability to proceed via the standard process for recruitment.